QR Code KIT simplifies guest registration and information management for businesses, making compliance with the Royal Decree 933/2021 effortless. This guide outlines why QR Code KIT is the perfect tool for businesses in hospitality, tourism, and rentals, and how to use it step-by-step to securely collect, manage, and report guest information.
Why QR Code KIT is perfect for compliance
1. Automates Guest Data Collection
Easily gather the required identification and contact details from guests through a digital form accessible via QR codes.
2. Ensures Data Accuracy
Guests input their own information, reducing errors and manual data entry mistakes.
3. Saves Time and Effort
Automates record-keeping and streamlines data reporting to the authorities.
4. Secure and GDPR-Compliant
All data collected is encrypted, securely stored, and adheres to GDPR standards.
5. Customizable Registration Forms
Tailor forms to include all 42 pieces of required information under Royal Decree 933/2021.
6. Paperless and Contactless
No need for physical paperwork or manual check-ins—perfect for modern businesses.
Learn more about guest registration solution.
Step-by-Step guide to setting up guest registration with QR Code KIT
Step 1: Set up your QR code registration form
- Create an Account: Sign up for QR Code KIT or log into your dashboard.
- Access the Form Builder: Go to “Check-in Form” and click “Create New Form.”
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Add the 17 Mandatory Fields:
- Personal Identification Details: First Name, Surnames, Gender, Date of Birth, Nationality, Document Type, ID Document Number, Document Reference Number, Place of Issue.
- Contact Information: Residential Address, Landline Phone, Mobile Phone, Email Address.
- Travel Information: Check-in Date, Check-out Date, Number of Travelers, Relationship Between Travelers.
- Verification: Digital Signature (for guests over 14).
- Organize Form Hierarchy: Arrange the fields in the correct order using the arrow buttons.
- Save Your Form Template.
Step 2: Generate and share your QR code
- Download the QR Code: Save and download your completed form as a QR code.
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Share the QR Code:
- Print and display it at reception, lobbies, or property entrances.
- Include it in booking confirmation emails.
- Place it on tablets or kiosks for contactless check-ins.
Step 3: Guests scan and submit their details
- Guests scan the QR Code using their smartphones.
- They are directed to the digital guest registration form.
- Guests complete all 17 mandatory fields and sign the form digitally.
- Submitted data is stored securely in real-time on the QR Code KIT Dashboard.
Step 4: Verify and export data
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Verify guest information:
Cross-check the guest’s ID document with the form data upon arrival. -
Export data for reporting:
- Go to the Dashboard.
- Select “Form responses” to view submitted data.
- Click “Export” to download data in CSV or Excel format.
Step 5: Submit guest information to authorities
- Submit the collected data to the Guardia Civil or Policía Nacional within 24 hours of check-in:
- Use the exported CSV file to upload to the official portal.
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Maintain Records:
Store backup copies securely in line with GDPR requirements.
Frequently Asked Questions
1. Is this solution legally compliant with Royal Decree 933/2021?
Yes, QR Code KIT provides a legally compliant solution to meet the requirements outlined in Royal Decree 933/2021. The tool simplifies guest registration by enabling the collection, storage, and secure management of the necessary guest information in line with the regulation. Our system ensures that all data is easily accessible for reporting and auditing purposes, helping you meet your legal obligations seamlessly.
2. What happens to the data collected through QR Code KIT?
The guest data collected through QR Code KIT is securely stored and managed in compliance with data protection laws, such as GDPR. You retain full ownership of the data, which can be exported or shared as required by the authorities. QR Code KIT does not share or sell your data to third parties. The platform is designed to help you meet both compliance and privacy requirements.
3. How secure is QR Code KIT for guest data management?
QR Code KIT takes data security seriously. The platform employs industry-standard encryption protocols to protect all collected guest data during transmission and storage. Access controls ensure that only authorized personnel can view or manage the data. Our infrastructure is regularly monitored and updated to guard against potential security threats, providing you with a reliable and secure solution for guest registration.
4. How do I start using QR Code KIT for guest registration?
Getting started is easy!
- Sign up for QR Code KIT.
- Generate QR codes tailored to your guest registration needs.
- Share these QR codes with guests via signage, email, or other channels.
- Access collected guest data in the dashboard for compliance reporting.
If you need assistance, our team is here to help you through the setup process.
5. Does QR Code KIT support bulk QR code creation for larger guest operations?
Yes, QR Code KIT includes a bulk QR code creation tool that simplifies the process for businesses managing high volumes of guests. Whether you’re registering multiple properties or need unique codes for different locations, our tool can handle your needs efficiently.
6. Can QR Code KIT integrate with my existing systems?
Absolutely. QR Code KIT is designed to integrate seamlessly with your existing workflows and tools. You can easily export guest data or connect QR Code KIT with other platforms via API to streamline operations.
Why QR Code KIT is the ultimate compliance solution
✅ All 17 Mandatory Fields Captured: Simplified with easy field types (Text, Phone, Email, Signature).
✅ Error-Free Data: Guests enter their details, ensuring accuracy and compliance.
✅ Secure and GDPR-Compliant: Fully encrypted storage and reporting.
✅ Fast and Effortless: Automates data collection and exports for seamless reporting.
✅ Contactless Experience: Paperless and modern guest check-ins.
Conclusion
QR Code KIT’s Guest Registration Solution is a modern, secure, and fully customizable tool for businesses to comply effortlessly with Royal Decree 933/2021. By automating data collection and ensuring accuracy, it helps you save time, reduce errors, and stay compliant.
Take the hassle out of guest registration and compliance. Sign up for QR Code KIT today and experience a faster, smarter way to comply with Royal Decree 933/2021!